How to make manual entries on a digital tachograph?

In the realm of modern transportation, digital tachographs have become indispensable tools for monitoring driver activities and ensuring compliance with strict regulations. While these devices have automated much of the tracking process, there are instances where manual entries are necessary. This guide will walk you through the process of making manual entries on a digital tachograph, ensuring accuracy and compliance while utilising the advanced features of this technology.

Understanding Manual Entries

Manual entries on a digital tachograph provide a means to record activities that might not be automatically captured. These can include scenarios where you’ve undertaken tasks without your driver card inserted into the vehicle unit. Here’s how to perform manual entries effectively:

Step 1: Insert Your Driver Card

Start by inserting your driver’s card into the digital tachograph’s vehicle unit. Once the card has been read and recognised by the system, you’ll be presented with various options on the display.

Step 2: Select Manual Entry

From the available options, select “Manual Entry.” This will initiate the process of manually recording your activities.

Step 3: Choose Activity Status

If you haven’t performed any duties since the removal of your card, choose “No.” This indicates that no manual entry is needed for this instance.

Step 4: Select Yes for Additional Duties

If you have undertaken other duties since removing your card, use the arrow buttons to navigate to “Yes” and confirm your selection by pressing the “OK” button.

Step 5: Enter Duties

Follow the on-screen instructions to enter the specific duties you’ve undertaken since removing your card. This could include rest periods, availability, or any other work-relevant activities.

Step 6: Confirm and Save

Once you’ve accurately entered your duties, review the information displayed on the screen. Ensure that the details are correct and aligned with your actual activities. After confirming the accuracy of your entries, select the “OK” button to save them.

Step 7: Acknowledge Confirmation

The digital tachograph will provide a confirmation message indicating that your manual entries have been successfully recorded. This reinforces the accuracy of your recorded activities.


Mastering the process of making manual entries on a digital tachograph empowers you to maintain accurate records and compliance, even in situations where automated tracking might not cover all scenarios. By following the steps outlined in this guide, you can confidently navigate through the options and input your activities seamlessly.

For a more comprehensive understanding of digital tachographs, their functions, and the pictograms associated with them, consider exploring the informative resources available at NTP Online Learning. This platform can enhance your knowledge and ensure that you’re well-equipped to make the most of this essential tool in the transportation industry.

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